Student Accommodation Landlord Durham
Award Winning Property Management Available
Award Winning Property Management Available
This page is intended to set out a guide to all fees that may be charged during a tenancy. Please note, all reference to prices include VAT. We understand that not all cases or portfolios are the same and as such we are happy to negotiate different management packages to suit differing needs.
Our full management programme offers a competitive and very thorough service, we specialise in student property and our expert management combined with knowledge of area, legislation and capital value means your investments are very well looked after.
Rents are reviewed annually ensuring maximum capital value for your investment. Our variety of services can be tailored to meet each individual landlords needs, services include;
Advertising the property through the correct web media including StuRents our own website, Spareroom, Easyroommate, various social media platforms and Accommodation for Students (if applicable).
Our city centre branch is easily accessible for students and they often pop in to see us to find their perfect student home!
Professional photos are taken of the property and a full description provided by Bill Free Homes.
We stand out from a lot of agents as we also offer landlords the option to have a 360 virtual tour, the virtual tours are fantastic for overseas students that aren’t in the area to view, they capture the property as if you are there and can actively involve the students, the tours are a big hit with the students!
Floor Plans are charged separately at £60 (including VAT) per plan and we highly recommend these for any house in multiple occupation, students often request them when it comes to choosing bedrooms!
Accompanied viewings undertaken at times to fit tenant’s requirements, including evenings and weekend. We do go the extra mile to get your house let and we drive the students to your property, we are aware there are some agents in Durham that don’t accompany any student viewings! ……Incentives are given to our managed tenants to allow “door knocking” in the unlikely event we couldn’t attend.
Tenants sourced and signed on joint and several agreements, guarantors for each individual tenant signed and referenced. Landlord approval granted and online contracts signed. All overseas students are required to have a UK based guarantor or insurance based guarantee if this is not possible.
We have an unrivalled repairs management service, Repairs are comprehensively managed by Bill Free Homes and dealt with in house or passed to landlords preferred contractors, rent collected by direct debit and passed onto landlord minus management fee, utilities also fully managed.
Bills inclusive option available to tenants and managed completely by Bill Free Homes. In our experience this makes for a much happier house, tenants manage their money much better, bills are paid and your property is much less likely to suffer from issues such as damp and condensation, our managed houses are warm, cosy and dry! Bus passes offered to students in properties outside of the conservation area. We are the only landlord with access to yearly passes on the new Gilesgate bus which goes direct to the Hill Colleges with services every 20 minutes.
We offer a wide variety of lettings services and these can be tailored to the individual landlord, a summary of each service can be seen below and attached is a price list for all services.
|Description||Price (inc. VAT)|
|Regular maintenance by BFH staff||£26.50 per hour|
|Emergency call out
Mon - Fri 5:30pm - 9:00pm
|£90 initial call out fee then £54 per hour thereafter.
£30 per hour telephone response
|Emergency call out
Mon - Fri 9:00pm - 9:00am. Weekend / Bank Holidays
|£115 initial call out fee then £78 per hour thereafter.
£54 per hour telephone response
|Landlord annual summary for tax return purpose
Available within 14 days of request
|£180 per portfolio|
Complete and submit HMO application forms / Mandatory council inspection and site visit / Organisation of mandatory and advisory works
|£210 per application|
This fee covers the arrangement and undertaking of an emergency performance certificate
|£100 per certificate|
|Floor plans||£60 per floor plan|
|Annual inventory replenishment
Mattress protectors, bath mats, shower curtains, toilet brushes
|£24 per bathroom / £14.50 per bedroom|
|Project management fee||10% of final cost of total project|
|Arranging works, purchases or refurbishment over £1000||10% of total cost|
|Temporary radiator hire||£6 per unit per week|
Only available for full management clients. This fee covers the cost of the deposit registration scheme and ensures your tenancy deposit is protected and the scheme rules are adhered to
|£72 per Tenancy|
|Gas safety certificate
This fee covers the arrangement and undertaking of a gas safety certificate
This fee covers the cleaning of a property charged per bedroom basis which is conducted annually during changeover period. e.g. 3-bed property clean would be £120 inc. VAT
|£48 per bedroom|
|First-time risk assessment of legionnaire’s disease
This fee covers the legally required first assessment of risk for Legionnaire’s disease
|Annual follow-up risk assessment of legionnaire’s disease||£54|
|Inventory check-in and check-out
Prices will be sent year by year to landlords, as and when they are received by the inventory company
|Fire risk assessment||£54|
|PAT testing||£42 per property|
|Windows and guttering||£36 windows only / £60 windows and guttering|
|360 ̊ virtual tour||From £144|
|Professional photography||From £180|
|Deposit dispute arbitration management||£288|
|Guarantor credit check||£30|
|Holiday repair cover||£180 plus call out costs|
|Rent guarantee||£1.20 per tenant per week|
Student Let Only
Let, Collect & Supply
|All prices include VAT||3.6% - 7.2%*||2.4% - 6%*||£600 set up plus 8.4%*||£600 set up plus 14.4%|
|360 ̊ virtual tour||lens||lens||lens||lens|
|Advertising on Sturents||lens||lens||lens||lens|
|Online advertising on www.billfreehomes.com||lens||lens||lens||lens|
|Online advertising on www.elvetestates.co.uk||lens||lens||lens||lens|
|Online advertising on www.rightmove.co.uk||lens||lens||lens||lens|
|Online advertising on www.zoopla.co.uk||lens||lens||lens||lens|
|In shop advertising (85 New Elvet)||lens||lens||lens||lens|
|To Let board (if permitted)||lens||lens||lens||lens|
|Accompanied viewings by ARLA trained staff||lens||lens||lens||lens|
|Reference and credit checks of tenants||lens||lens||lens||lens|
|Guarantor agreement signed (where necessary)||lens||lens||lens||lens|
|Registration of deposit with MyDeposits||lens||lens||lens||lens|
|Monthly rent collection and payment to you||lens||lens||lens||lens|
|Guaranteed rent payment (even when tenant doesn’t pay)||lens||lens||lens||lens|
|Check-in inventory (optional)||lens||lens||lens||lens|
|Check-out inventory (optional)||lens||lens||lens||lens|
|Periodic property checks||lens||lens||lens||lens|
|Fire risk assessments||lens||lens||lens||lens|
|Notification of repairs via FixFlo||lens||lens||lens||lens|
|Attendance of repairs teams as first response||lens||lens||lens||lens|
|Management of utilities||lens||lens||lens||lens|
|Organisation of annual compliance (gas cert, legionella etc)||lens||lens||lens||lens|
|Energy Performance Certificate (EPC)||lens||lens||lens||lens|
|Holiday repair cover||lens||lens||lens||lens|
*Depending on property standard and location.
lens Not Included
lens Optional cost - see separate price list
Speak to one of our team to find out how we can add value to your property and provide you with stress free management of your property.